Position Summary
This position has the responsibility to provide administrative, clerical, and accounting support to the Finance and Compliance Department. This role is responsible for ensuring compliance and organization within the department. This role participates in the efficient operation of the Finance Department through productive activity and competent team work.

 

Duties & Responsibilities
 

Administrative Function

 

Receive, screen, and record incoming telephone calls.
Track office visits, telephone calls, and messages for the CFO and Director of Finance & Compliance.
Basic clerical duties such as recording minutes, scheduling, filing, photocopying, etc.
Maintain and update computer and office files and records.
Pick up incoming mail and distribute to appropriate CUL staff.
Serve as a backup for mail delivery to the post office, if necessary.
Coordinate and maintain the organization of the financial filing system.
File disbursed checks, deposits, journal entries, and contribution letters.
Maintain an ongoing spreadsheet detailing corporate sponsorships.
Maintain a Special Events receipt log.
Process documents for National Urban League’s reporting requirements
Prepare monthly copier allocation usage journal entry.
 

 

 

Accounting Functions

 

Assist with accounts receivables, account payables, and fixed asset functions.
Responsible for the Agency physical inventory process.
Prepare and maintain a daily check receipts log for incoming checks.
Prepare bank deposits.
Post journal entries to the general ledger.
Maintain credit card reporting and posting.
Prepare reconciliations of grants and other accounts
 

 

Compliance Functions

 

Receive and log purchase requisitions, contracts, and other compliance documents    upon receipt
Review each item received to ensure all first level documents are provided
Receive program monitoring reports and distribute to appropriate staff
Receive and file grant contracts and maintain master Excel file with all contracts
Assist with preparation and execution of staff compliance trainings
Maintain master compliance calendar in Outlook
Review general ledger reports for allowability and applicability
Coordinate any necessary corrections of unallowable program expenditures
Assist with monthly program compliance reporting
Assist with payroll processing, ensuring time sheets are tabulated correctly.
Input/Verify W-9 forms
 

 

Additional Duties and Responsibilities: 

·         Maintains a clean, neat, and safe work area.

·         Works cooperatively with all staff members of the department.

·         Participates in departmental staff meetings and required trainings.

 

Other duties as assigned

 

Job Requirements Education and Experience:
 

Education/Experience

 

Associate’s degree required; Bachelor’s degree in accounting or related field preferred, with 3-5 years of experience in direct customer service and administrative support duties or equivalent experience.
Must have a working knowledge of nonprofit operations, good written and oral communication skills, and be able to work as part of a team.
Experience using general office equipment and all Microsoft Office required.
Good proofreading skills, proficient in using computers, spreadsheets, and financial software.
·         Professional demeanor and appearance required.

 

 

 

 

 

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Language Skills:

•         Ability to read and speak English proficiently.

•         Bilingual preferred but not required.

 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

•         While performing the duties of this job, the employee is regularly required to talk, hear, and see.

•         The employee must occasionally lift and/or move up to 50 pounds.

 

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

•         The noise level in the work environment is usually moderate to low.