Position Summary
Directly support Operations team with on-going facility and team-related responsibilities.Assist Finance, Programming, and other Upper  Management team members. Assist general administrative and other general office tasks. Assist security team with miscellaneous back-up
support as needed. Initiate and create work orders, track, and report on those orders. Receive and dispatch work request to staff, vendors, or service providers. Minor repairs of facilities. Assist with the coordination and scheduling of maintenance activities. Negotiate contracts with service providers, inspecting facilities, buildings, and equipment to ensure a functional and safe workplace. Seeks to continuously improve processes, systems, and overall client satisfaction.

Duties & Responsibilities
• Open the building(s) daily.
• Delegate cleaning and maintenance tasks to facilities contractors.
• Monitoring the safety and cleanliness of interior and exterior areas; including all grounds
and parking lots.
• Performing routine maintenance on facilities and making repairs as needed.
• Scheduling routine inspections and emergency repairs with outside vendors.
• Ensuring proper security measures for the workplace, including collaborating with
security system vendors or a team of security professionals.
• Maintaining day-to-day operations of facilities, such as delegating and/or completing maintenance orders.
• Creating reports on maintenance, repairs, safety and other occurrences for CEO and other relevant staff.
• Preparing facilities for changing weather conditions.
• Collaborating with building owners and upper management on budgeting for facility’s needs.

This job description does not guarantee future employment when the requirements of the funding grant change. Each existing employee impacted by a renewing grant will be advised if there are new job
requirements. All existing employees are welcomed to apply for the new position created when duties and responsibilities change enough to merit a new job description. Existing employee evaluations, performance results and individual skill sets will be assessed with all candidates applying for the new role when applicable.

• Orders building supplies.
• Maintains elevator service
• Maintains door repair, interior and exterior
• Monitors security personnel
• Responsible for heating & cooling, plumbing, and printers
• Overseeing building projects such as roofing, carpeting, renovations of office space.

• Other duties as assigned.

Job Requirements Education and Experience:
• Two (2) to four (4) years of experience in facilities management.
• Ability to always maintain professionalism under stressful situations.
• Ability to plan and manage work under severe time constraints.
• Ability to multitask and work without direct supervision.
• Proficient in MS Office, and possess strong written, verbal and people skills.
• Strong organizational skills and collaborative style needed.
• Experience with Project Management planning, organizing, and reporting.
• Excellent customer services skills with professional demeanor and networking skills.
• Excellent written and oral presentation skills.
• Ability to manage time effectively and to work independently
• Ability to meet aggressive goals for department programs.

Education and Experience
• Bachelor’s degree in facilities management.
• Associate degree and one to three (3) years of experience.

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Skills:
• Ability to read and speak English proficiently.
• Bilingual preferred but not required.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to talk, hear, and see.
• The employee must occasionally lift and/or move up to 50 pounds.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderate to low.