The Director of Finance & Compliance will lead all day-to-day finance operations and supervise the finance team members including functional responsibility over accounting, accounts payable, payroll, accounts receivable, campaign accounting, and grants administration. Duties also include assisting with budget preparation, financial statements, inventory, purchasing and activities during the audit of the agency. The Director of Finance & Compliance will support staff training and development as directed by the CFO.
Duties & Responsibilities
• Assist the Chief Financial Officer in complying with all local, state, and federal directives and regulations pertinent to the operations of the agency.
• Supervises/monitors all agency financial procedures and systems.
• Responsible for the full charge bookkeeping of all the agency business transactions.
• Coordinate with the staff in reconciling balances in the general ledger.
• Supervises the accounting procedures of the department to ensure that proper posting and payment of all checks written for payroll, or all authorized bills are conducted in a timely manner.
• Assists project coordinators in the preparation of their annual budgets.
• Prepares and submits monthly financial statements for review to the Chief Financial Officer.
• Responsible for the proper and accurate accounting of all funds received or used in the conduct of agency business.
• Responsible for the closing of agency books monthly and preparing monthly financial reports.
• Prepares and coordinates with the accountant for year-end IRS W-2 and W-3 forms for
all employees as well as IRS 1096 and 1099 forms and unemployment tax returns
• Responsible to ensure Head Start program regulations, performance standards, and best practices are integrated with each duty and responsibility, the submission of Forms 269 and 272 and such other forms required by the Head Start Program.
• Under the direction of the CFO, the Director will oversee all accounts, ledgers, and reporting systems ensuring compliance with appropriate GAAP, GAS, GAAS, 2 CFR Part 200 standards and regulatory requirements.
• Assists CFO with internal controls and safeguards for receipt of revenue, expenses, and program budgets versus actual expenditures.
• Works with CFO to communicate budget to actual results in monthly, quarterly, and annual financial statements; monitors progress and keeps senior leadership abreast of the financial status.
• Manages the payroll function and ensures compliance with all retirement plan documents and federal and state regulations.
• Collaborates with the CFO, for annual budgeting and planning process.
• Supports CFO and manages accounting staff on all project, program and grant accounting, and financial reporting to funding agencies, ensuring that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period; keeps electronic financial reporting materials for government, corporate, and foundation grants.
• Manages the analysis and reconciliation of pledge receivable collection and campaign balance and other financial campaign accounting with the general ledger.
• Completes timely and accurate reconciliation of payroll, cash, assets, and liability accounts.
• Under the direction of the CFO, the Director will oversee net asset accounts, unrestricted, board designated and donor-restricted (temporary and permanent) accurately, and in accordance with GAAP, GAS and GAAS.
• Approves all adjusting journal entries and is responsible for the trial balance.
• Assist with maintaining all Columbus Urban League insurance policies.
• Collaborates with CFO to maintain banking relationships.
• Prepares and maintains the annual allocable dollars report as directed.
• Assists with reporting and compliance with the National Urban League, as required.
• Maintains agency chart of accounts
• Oversees Accufund Accounting System
• Assists HR as needed with benefit administration and maintenance
• Assists as needed with preparations for finance and audit committee reports and meetings
• Maintains all cash accounts and preparation of cash reports
Other duties and responsibilities as assigned by CEO or CFO
Job Requirements Education and Experience:
• Bachelor’s Degree in accounting, Finance or Business Management required.
• CPA and/or Master of Business Administration, a plus.
• A minimum of 4 years of experience in a financial role in a complex organization with multiple revenue streams and/or as an auditor of nonprofits.
• 3-5 years supervising accounting teams or staff.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
• A collaborative and flexible operating style.
• Strong communication skills including experience and a disposition to explain finances and financial concepts to individuals with varying degrees of financial understanding.
• An understanding of or experience with a nonprofit organization.
• Ability to read, analyze, and interpret complex documents; respond promptly and effectively to inquiries; write, prepare, and deliver effective presentations to staff, board, and committee members.
• Analytical skills, including modeling and the ability to apply logical thinking to a wide range of intellectual and practical problems.
• Proficiency with Microsoft Office Suite; experience with accounting software and development software products.
• Experience with federal, state, and private grants is a plus.
• Proactive and well organized.
• An individual with the utmost professional and personal integrity.
• Good collaboration skills through effective communication.
• Ability to accomplish tasks individually and work as a team member, leveraging shared resources to generate greater impact, being flexible and serving as a team player.
• Hard working and self-driven.
• Good professional communication skills (written and verbal).
• Ability to read and speak English proficiently.
• Bilingual preferred but not required.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to talk, hear, and see.
• The employee must occasionally lift and/or move up to 50 pounds.
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